User-friendly Experience

From seamless navigation to smart targeting and accessibility, Omnia helps you build a solution that looks great, works everywhere, and supports every employee’s needs.

Learn about Omnia features below - and check screenshots in the image gallery above.

Give users a clean, intuitive experience that’s easy to adopt: Omnia delivers a user-friendly interface with consistent branding and streamlined navigation. Built-in tutorials, flexible menus, and smart search tools help employees find what they need—quickly and confidently. The result is a frictionless experience that shortens the learning curve and supports successful onboarding.

Make the intranet relevant from the first click: Omnia enables personalized start pages, custom navigation, and targeted content delivery. Employees can subscribe to updates, follow pages, and receive information that’s tailored to their role, department, or location—ensuring they stay informed without information overload.

Support productivity by keeping tools and tasks in one place: From task notifications and sign-off requests to integrated document workflows, Omnia helps employees handle daily work efficiently. The platform connects with Microsoft Teams, SharePoint, Viva, and third-party systems to simplify task handling and reduce context switching.

Ensure accessibility and consistency across desktop, mobile, and beyond: Whether on desktop, tablet, mobile app, or digital signage, Omnia delivers a consistent, responsive experience. Employees can access tools and content on the device that suits their workflow—ensuring the intranet is useful anywhere, anytime.

Create a polished intranet that’s visually aligned and lightning fast: Omnia supports flexible branding and modern design elements to match your corporate identity. With an average page load time of just 295 milliseconds, users enjoy a seamless experience that’s not only beautiful—but fast.

Build an intranet that works for everyone: Omnia supports WCAG 2.1 AA compliance, helping you deliver an inclusive experience for all users. Features like keyboard navigation, screen reader compatibility, and adjustable contrast settings ensure accessibility is built into every page.

Want to learn more about how to establish a user-friendly intranet? If so, check out these resources for inspiration and hands-on advice:

✔ The Step-by-Step Guide to Intranet Success: It’s packed with actionable advice on delivering an engaging, sustainable intranet experience.

✔ Driving User Adoption of Your Intranet - 10 Tips and Tricks: Communicate the benefits, gamify the experience, and eight other practical tips.

What are the key design principles to ensure a user-friendly intranet?

A user-friendly intranet starts with simplicity, consistency, and clarity. Intuitive navigation, clean layouts, and well-structured information help users move effortlessly through the platform. Personalization plays a critical role—when content and tools are tailored to the user’s role, location, or needs, the experience becomes more relevant and engaging. Good intranet design also supports accessibility, ensuring the platform is inclusive and easy to use for everyone in the organization.

How do you view the intranet homepage and what are your design recommendations?

The intranet homepage is more than just a launchpad—it’s the heartbeat of the digital workplace. It should immediately connect users with what matters most: relevant news, updates, tools, and people. We recommend designing homepages with role-based personalization, dynamic content blocks, and support for subscriptions or following. Incorporating elements like tutorials, quick links, employee spotlights, and engaging visuals can help create a daily destination that encourages return visits and drives adoption.

How is intranet design, user-friendly experience, and employee experience related?

They’re closely connected. Intranet design shapes the user experience, and that experience directly impacts how employees feel about their work environment. A well-designed, user-friendly intranet makes it easier for employees to find information, complete tasks, connect with others, and stay informed—all of which contribute to a more productive, engaged, and satisfied workforce. The intranet is a reflection of your culture and commitment to employee experience—it should feel supportive, inclusive, and efficient.

How can intranet content be optimized to boost employee engagement?

Start by focusing on relevance, clarity, and timing. Content should speak to the interests and needs of different employee groups, whether it’s company news, project updates, or training materials. Use a mix of formats—text, video, infographics—to keep content fresh and engaging. Empower local contributors, align messaging with business goals, and make it easy for employees to give feedback or interact. Finally, use analytics to understand what’s working and continuously improve based on real usage patterns.

What role does mobile accessibility play in intranet usability?

Mobile accessibility plays a critical role in delivering a modern, inclusive intranet experience—especially for frontline workers, distributed teams, and hybrid workplaces. With Omnia’s native mobile app, users can stay informed and productive wherever they are—without being tied to a desktop. The mobile app can be white-labeled to match your corporate brand, giving you a consistent look and feel across platforms.

You can also tailor the experience further by building mini-apps designed for specific user groups or business needs. Whether it’s role-based dashboards, location-specific updates, or quick-access tools, Omnia helps ensure your intranet is accessible, relevant, and valuable—on every device.