Microsoft 365 Integration

From SharePoint and Teams to Viva and Outlook, Omnia connects the dots between your intranet and Microsoft’s ecosystem to reduce silos, improve productivity, and streamline the flow of work.

Learn about Omnia features below – and check screenshots in the image gallery above.

Beyond document collaboration: Omnia enhances Microsoft’s native tools with structured templates, lifecycle support, and compliance-ready workflows—all within your intranet environment and tightly integrated with SharePoint and OneDrive.

Keep important tasks, updates, and content in view: Omnia pulls information from SharePoint, Planner, Teams, and Outlook—so users always see the most relevant content, with notifications for new and updated content to stay up to date.

Deliver full intranet functionality within Microsoft Teams: Use Omnia’s Teams App Generator to create branded apps that bring navigation, news, and workplace tools into the Teams experience. 

Support teamwork with structured and scalable templates: With Omnia provisioning, new Teams spaces and SharePoint team sites launch with the right tools, templates, and governance to ensure collaboration stays on track.

Extend your communications across the Microsoft 365 ecosystem: Push intranet articles to Teams, Viva Engage, or Outlook calendars, and share multimedia content across platforms—all from Omnia. Also, news article teasers can be automatically published to Teams and Viva Engage and users can share pages to Teams or Viva Engage.

Foster engagement with social features across tools and devices: Whether it’s Teams conversations or Viva Engage feeds, Omnia supports conversations that build culture and community.

Unify branding and design: The Workspace concept in Omnia Admin supports creating Teams-specific navigation and branding for a cohesive look and feel.

Help employees find what they need—no matter where it lives: Omnia makes it possible to enhance the search experience based on Microsoft Search and SharePoint Search. Implement custom categories and refiners, include search feedback and promoted results, monitor search analytics for tailored search experience across your digital workplace.

Reach Users in Their Preferred Client: Omnia supports surfacing the intranet in Microsoft Teams, either natively or through Viva Connections. For further integration with Teams, use the Teams App Generator in Omnia for showcasing specific intranet features within the Teams client.

Build the intranet you need—without starting from scratch: Use low-code tools, HTML blocks, and PowerApps integration to add tailored functionality that meets evolving business needs.

Ensure compliance and retain control of your data: Omnia stores all content and documents in SharePoint, aligning with your governance, permissions, and Microsoft compliance standards. This makes Omnia the perfect platform for enterprise-grade intranets built on Microsoft 365.

Want to learn more about integrating Microsoft 365 and your intranet? Check out these resources for practical advice and real-world examples:

✔ Comparing Your Intranet Requirements with Microsoft 365, SharePoint, and Viva Connections – A clear guide to evaluating platform fit.

✔ How Omnia Helps You Bridge the Gaps in Microsoft 365 – Explore where Omnia adds structure, governance, and usability to M365 solutions.

To learn more about Omnia's integration with Microsoft 365 by downloading the Intranet & Employee Experience Platforms 2025 report, which states:

"Omnia provides a good level of support for integrations with third-party applications, and Microsoft 365-connected functionality is particularly rich. There is an especially rich integration with Microsoft Teams that includes bringing Omnia functionality into Teams, as well as helping organisations with Teams governance."

Is Microsoft 365 enough to deliver a fully featured enterprise intranet?

Microsoft 365 offers a strong foundation for productivity and collaboration, but when it comes to delivering a structured, engaging intranet experience, it has some limitations. Challenges with branding, governance, navigation, search, news targeting, analytics, and personalization can make it difficult to meet enterprise requirements using SharePoint alone. That’s where Omnia comes in—filling the gaps with structured capabilities, flexible design, and centralized management.

How does Omnia enhance branding and visual consistency across Microsoft 365?

SharePoint provides only basic branding options—such as logos and theme colors—with no consistent enforcement across sites. Omnia offers full branding control across the entire intranet, including navigation elements, layouts, and localized branding for different business units or subsidiaries. You can also white-label the mobile app and extend the brand experience across Teams and digital signage.  

Can Omnia help us manage news and internal communication better than SharePoint alone?

Yes. Omnia provides structured news channels, support for multilingual publishing, personalized delivery, and a subscription model so users can follow content that matters to them. Unlike SharePoint’s AI-driven feeds, Omnia gives editors full control over what’s published, who it reaches, and how it’s promoted—ensuring communications are timely, relevant, and aligned with your strategy. 

What are the benefits of using Omnia for navigation and findability?

Omnia offers centrally managed, enterprise-wide navigation options including mega menus, breadcrumbs, visual navigation blocks, and role-based personalization. This overcomes the manual setup and fragmented experience common in SharePoint. It’s easier for employees to find what they need—whether they’re navigating department pages, project sites, or knowledge hubs.

Does Omnia improve the search experience across Microsoft 365?

Yes. Omnia enhances SharePoint and Microsoft Search by providing a unified, customizable interface with powerful filters, support for natural language queries, and improved people search. You can also integrate business systems and external sources into the search experience, helping employees find information faster and make better decisions.

What makes Omnia’s analytics capabilities more powerful than what SharePoint offers?

SharePoint provides basic metrics with limited retention and fragmented insights. Omnia includes a built-in analytics framework with customizable dashboards, extended data history, real-time monitoring, and performance tracking. You can analyze adoption, engagement, search behavior, and content effectiveness—then act on those insights to drive improvement.

How does Omnia support a better mobile intranet experience than standard Microsoft 365 apps?

While SharePoint and Teams offer mobile apps, they don’t provide a true intranet experience. Omnia delivers a dedicated mobile app that acts as a full-featured intranet, with smart navigation, search, personalized dashboards, and role-based mini-apps. You can also white-label the app for your organization and ensure a consistent, branded experience across every device.

Can Omnia help us reach frontline workers and non-licensed users?

Yes. In addition to the mobile app, Omnia supports digital signage capabilities that allow you to share targeted intranet content on public screens—ideal for manufacturing floors, break rooms, and communal spaces. This ensures important updates reach everyone, even employees without personal devices or Microsoft 365 licenses.