Bridging the Gaps in Microsoft 365: Transforming Your Intranet with Omnia

Organizations using Microsoft 365 often see the suite as a natural choice for an intranet, and it’s easy to understand why — familiar tools like SharePoint, Teams, and Viva Engage offer an attractive starting point. However, mid-sized and larger organizations may find that this productivity suite has limitations that hinder the creation of a truly corporate-friendly solution. From personalized content delivery to seamless mobile access, Microsoft 365 often lacks the depth needed to fulfill essential intranet capabilities.

Microsoft 365 and SharePoint offer solid features for small teams and straightforward sites. But for larger organizations with complex content needs, diverse user groups, and strict branding requirements, the platform’s limitations quickly become apparent. Here are some key areas where the suite may fall short:

Centralized News Management: Effortlessly publish and manage news from a central hub, delivering personalized, relevant articles to users.

Enhanced Targeting: Allow editors to deliver tailored content using user profile properties—not just Entra ID groups—ensuring messages reach the right audiences.

Unified Templates: Establish a cohesive experience with centrally managed, uniform templates across the entire intranet.

Intuitive Navigation: Provide user-friendly, seamless navigation that enhances usability and is simple to manage long-term.

Customized Search: Boost findability with tailored search features, including custom categories, refiners, analytics, and more.

Optimized Mobile Experience: Empower teams with a fully mobile-friendly intranet, accessible anytime and anywhere.

Branded Design: Ensure a cohesive brand experience with extensive design capabilities aligned with your organization’s standards.

These are not complex, niche requirements—they’re common expectations for any organization-wide intranet. From centralized news delivery based on unified templates and branding to targeted content across devices, a robust intranet requires dynamic navigation and customized search to ensure that users can always find what they need.

Omnia is a top-rated intranet solution trusted by award-winning organizations. We empower businesses to enhance communication, drive engagement, support operational excellence, and boost productivity.

Sophisticated Content Management and Governance: Omnia offers powerful capabilities for complex content management and governance, enabling effortless personalized and contextualized content delivery. With tools to manage knowledge, documents, processes, projects, tasks, and more, Omnia seamlessly meets diverse business needs.

Engaging, Cross-Device Experiences: Omnia ensures an engaging experience across devices with features like personalization, flexible navigation, customized search, and extensive branding. From onboarding and skills development to knowledge sharing and recognition, Omnia keeps employees connected and engaged throughout their journey.

Seamless Microsoft 365 Integration: Omnia integrates effortlessly with Microsoft 365 apps, including SharePoint, Teams, Viva Engage, Viva Connections, Outlook, Planner, Stream, PowerApps, and more, delivering enterprise-grade functionality for mid-sized and large organizations.

While Microsoft 365 offers a solid foundation, its native tools may lack the depth required by mid-sized and larger organizations aiming to create a comprehensive, corporate-friendly intranet. Omnia addresses these gaps, transforming Microsoft 365 into an enterprise-grade intranet solution that supports advanced content management, seamless cross-device engagement, and streamlined governance. By integrating effortlessly with Microsoft 365, Omnia empowers organizations to deliver a unified, branded, and user-centric experience that drives engagement and productivity across the organization.

If you want to learn more about how your expectations can be met by Microsoft 365, please download the document Comparing Your Intranet Requirements with Microsoft 365, SharePoint, and Viva.

Transform Your Intranet with Omnia

Ready to elevate your Microsoft 365 environment? Discover how Omnia can help you build an intranet that meets all your needs. Contact us today to get started.