Drive Productivity in Daily Work with a Modern Intranet

With the rise of remote work and dispersed teams, leveraging modern digital workplace tools is essential for enhancing collaboration, streamlining workflows, and fostering a culture of continuous learning.

A modern intranet can significantly boost workplace productivity by improving communication, supporting learning, and simplifying access to tools and services. By offering capabilities such as knowledge sharing, project management, employee services, and integration with third-party systems, organizations can build a more agile, connected, and high-performing workplace. 

In this blog post, we’ll explore how a modern intranet drives productivity across nine key areas. Want real-world examples? Check out how Catalyst Housing Drives Productivity with New Intranet.

Research shows that strong internal networking enhances collaboration, problem-solving, and innovation. Modern intranets facilitate this through searchable employee directories, clickable organization charts, and rich employee profiles. By connecting people across departments, modern intranets break silos and drive productive collaboration.

Establishing dedicated knowledge-sharing communities can facilitate faster problem-solving and promote continuous learning. These communities provide a platform for employees to share insights and best practices, accelerating innovation. Modern intranets offer templates for setting up these communities and intuitive navigation options, making it easy to access relevant knowledge.

Read more about knowledge sharing in this document: Elevate Knowledge Management with a Modern Intranet.

Image 1: A topic-based knowledge community that helps employees easily share insights and solve problems together.

Continuous learning is vital for employees to stay updated with the latest skills. Modern intranets host learning resources, including instructor-led and micro-courses.

By providing a comprehensive learning center with flexible search options, modern intranets help employees access relevant courses and showcase their completed training on their profiles—ultimately boosting employee productivity with intranet support.

Check out this on-demand webinar for an overview of how a modern intranet can help drive development of new competences.

Image 2: Navigating the Learning Center to find instructor-led sessions, video tutorials, and micro-courses for upskilling.

Effective knowledge management reduces duplication of efforts and streamlines workflows. Modern intranets are ideal platforms for implementing knowledge management strategies, offering document repositories, wikis, and searchable databases. By centralizing information, modern intranets enable organizations to capture and share valuable knowledge efficiently.

Collaboration tools are essential for enabling teamwork and improving communication. Modern intranets integrate with platforms like Microsoft Teams, enhancing collaboration through customizable project templates and governance support. As a hub for various tools and content, modern intranets facilitate effective teamwork, ultimately driving productivity.

Read more about effective collaboration in this document: Driving Effective Projects in Microsoft Teams.

Image 3: A project portfolio overview highlighting all active projects and their current status.

Effective project management ensures that projects are completed on schedule and within budget. Modern intranets provide project management capabilities, including project portfolios and monitoring tools for status and progress. By offering project templates and enhancing collaboration, modern intranets contribute to improved project delivery and organizational efficiency.

Image 4: Collaborating effectively using structured project spaces aligned with best practices.

Access to employee services through a centralized platform is crucial for improving satisfaction and reducing administrative overhead. Modern intranets provide access to HR policies, IT support, travel booking, and more. By facilitating self-service portals and automated workflows, modern intranets streamline service delivery processes and enhance employee productivity.

Check out this video to learn more about capabilities for Employee Services in Omnia. 

Effective integration with third-party systems is key to creating an efficient digital workplace. Modern intranets seamlessly integrate with Microsoft 365 and other business systems, consolidating data and workflows. By improving data accessibility and streamlining processes, modern intranets drive productivity across the organization.

Providing frontline workers with access to relevant information is essential for enhancing performance and customer service. Modern intranets offer mobile accessibility, push notifications, and tailored task management tools. By improving frontline support processes, modern intranets contribute to enhanced customer service delivery.

Check out this video to learn more about capabilities for Frontline Support in Omnia.

To leverage a modern intranet for productivity, organizations should first assess their current processes and objectives.

Selecting a suitable intranet platform aligned with these needs is crucial. Customizing the platform to include features like employee profiles, knowledge-sharing communities, and collaboration tools is essential. Initiating an Ambassadors Program can also drive adoption and ensure the intranet’s effectiveness.

In conclusion, a modern intranet serves as a comprehensive solution for enhancing productivity across various organizational operations. By leveraging its capabilities in networking, knowledge sharing, learning, collaboration, project management, employee services, integration with third-party systems, and frontline support, organizations can create a more agile and productive workforce that drives business success in today’s dynamic work environment.

Ready to boost productivity with your intranet? Book a free session with an Omnia Coach to explore tailored strategies for your digital workplace.

If you are not ready for that step yet, download this guide for 15 Intranet Design Best Practices and examples of how to drive productivity supported by your digital workplace.